Record vacation and sickness where the work is recorded.
A period only reads as a whole when the days off are in it too — otherwise it leaves a gap nobody can explain later. iXTime records vacation, sickness and other absences by the day or by the hour, shows them in the calendar and the working-time report, and counts the vacation days taken per person and period.
Record it, see it, count it
An absence is an entry like any other — just without a customer, a project and an amount.
Vacation, sick, doctor, other
Four reasons — with target working time, time off in lieu as a fifth — told apart by colour and always labelled as well. An absence has no customer, no project and no amount — it is never billable.
Full day or by the hour
A whole day is set as a marker, with no invented number of hours — with target working time it counts that day’s target. The doctor’s appointment in the afternoon is recorded as a span — like a manual entry.
A date range in one go
Two weeks off are entered once and stored as individual days. If a weekend falls inside, iXTime asks whether to skip it instead of guessing. With target working time every day is booked; days without a target cost nothing and do not count as vacation days.
In the calendar and the planner
In your own calendar an absence sits as a band across the day, an hourly one as a block within it. The leave planner shows the month for the whole team: one row per member, one bar per absence, the number of people away per day at the bottom — and you plan your own absence right inside it by clicking or dragging.
Count the days taken
Overview and detailed reports add absence up per reason: full days as days, hours as hours. Any period you like, filtered to a person or a group.
Switched on per workspace
Off means no type switch, no bands, no tiles — as if the feature did not exist. Switch it back on later and every earlier absence is there again.
How it works
Switch it on
Enable absence tracking in the workspace settings — from then on it is available to every member.
Record
Switch the entry form to “Absence”, pick a reason, choose a full day or enter hours — on the computer and on the phone alike.
Review
Pick a period, filter to a person and read the absence tile: this many vacation days, this many hours.
How many vacation days are gone already?
The absence tile in the overview and detailed reports adds up per reason — full days as days, hourly absence as hours, never blended into one figure. Any period, filtered to a member or a group. The timesheet carries the same sum as a row per reason below the projects (“2 days + 3 h”), and the working-time report labels the day with its reason instead of computing work and break time.
Frequently asked
How do I see how many vacation days someone has taken?
Open Reports, set the period to the year (or quarter, or month), pick the member in the filter — the absence tile in the overview shows the vacation days taken, alongside sickness and other. For the whole team it works the same way, without a filter or with a group.
Are vacation days converted into hours?
Not in the reports: a full day counts as a day, an hourly absence in hours — the two sit side by side. With target working time switched on, a vacation day counts that day’s target in the leave account — four hours on a four-hour Wednesday, not eight.
Is there a leave account?
Yes, in hours per person and leave year — a calendar year or, for example, the school year — with entitlement, carry-over and remaining, together with target hours and the balance under time accounts.
Time accountsCan I see who is away when?
Yes, in the leave planner: one month as a grid, one row per member, bars for full-day and pills for hourly absences, planned ones hatched, the number of people away per day at the bottom. Whose rows you see is set by the role (“See absences of others”: No, Own groups, Everyone); a colleague’s reason is visible only to whoever may enter their absences — everyone else sees vacation or simply “Absent”. There is no approval workflow.
Help: Leave plannerDo absences distort my reports?
No. Absence never counts as worked time and enters no amount, cost or margin figure. The same report returns identical values with and without absence entries — it is reported separately. Only utilisation against target time subtracts absence from the available target time.
What if someone records work on a vacation day?
A full-day absence owns the day: no other entry can be created and no timer started on it — and conversely, a full-day absence cannot be placed on a day that already has entries. The day stays unambiguous.
Does the period lock apply to absences too?
Yes. Absences behave like any other entry: they are subject to the monthly lock, every change goes into the change history, and the visibility rules (own / group / all) apply unchanged.
Does it work on a phone?
Yes. The switch to “Absence”, the reason, full day or hours, the calendar band and the absence tile in the overview are all on the phone exactly as they are on the computer.