Reports & analytics
Reports condense your tracked time into answers — grouped, filtered and over any period. Six views each answer one question: where the time went, every single entry, utilization, the weekly timesheet, working time per day, and who changed what. With absence tracking on, the overview and detailed views also carry an absence tile per reason (see “Recording absences”).
Step by step
- 01
Six views
At the top you switch between six tabs: Overview, Detailed, Utilization, Timesheet, Working time and Changelog. Overview, Detailed and Utilization share the period and filters; Timesheet, Working time and Changelog partly bring their own controls.
- 02
Choose a period
The segments Week, Month, Year or Custom (and “Fiscal year” when enabled) set the period. The ‹ › arrows step through it; clicking the label opens a jump calendar. The period applies to all tabs except Timesheet, and resets to the current period on reload.
- 03
Filter
Use “Filters” to narrow by members, groups, customers, projects and tasks — and by billability where the workspace has it switched on. “My time” shows only your own entries. Active filters appear as removable chips.
- 04
Overview
The KPIs sit on top: total tracked and the count per grouping; with billability enabled, “billable” and “non-billable” join them. “Group by” (customer, project, task, member, group) and an optional “Then by” build a two-level breakdown. Display it as a table, donut or bars; “Trend” shows tracking over time. With billable or cost rates active, the “Billing total”, “Cost” and “Margin” KPIs and columns join in — permission-gated; setup is covered in “Set up billable rates & amounts” and “Cost rates & margin”.
- 05
Detailed
Here you see every single entry as a row: date, time, description, customer, project, task, member and duration — plus a billability column where that is switched on. With rates active, the “Rate”, “Amount”, “Cost” and “Margin” columns join the list — permission-gated. Click a column header to sort.
- 06
Utilization
Utilization shows how much time was billable — per member or group. With target working time it measures billable hours against the available target time (target minus absence, through yesterday); the “Basis” toggle also measures against tracked time. Without target working time it is the billable share of tracked time. The percentages are coloured by threshold.
- 07
Timesheet
The timesheet shows one person, one week as a project grid (Mon–Sun) with daily totals. You pick the employee and week in the tab itself — Timesheet does not use the shared period/filters.
- 08
Export
Use “Export” to download the active tab as CSV, Excel or PDF — with exactly the period, filters, grouping and sort you currently see.
- 09
More tabs: Working time & Changelog
The “Working time” tab (first start, last end, work and breaks per member and day) and the “Changelog” have their own guides — see the “Working time & records” category.
Overview: grouping & “Then by”
In the Overview you pick “Group by” (e.g. project) and optionally “Then by” (e.g. member). That gives a two-level breakdown: total hours per project, expandable down to each member. Handy to see who worked how much on which project.
Donut
Instead of the table, “Donut” shows the distribution as a ring — at a glance which group holds the biggest share. Hover a segment to see its hours and percentage.
Bars
The same values as a bar chart — good for directly comparing the sizes of the groups.
See the entries behind a row
In the table view, clicking a row opens a detail panel on the right with exactly the time entries behind that total (date, time, description, etc.). So you go from the summary straight to the individual entries without changing any filters.
Detailed: every entry
The “Detailed” tab lists every single entry as a row (date, time, description, customer, project, task, member, duration). Ideal for review, export or as evidence — sortable by clicking a column header.
Utilization
“Utilization” shows per member or group how much of the time was billable. With target working time the basis is the available target time — target minus vacation, sickness, time off in lieu and other absence, counted through yesterday — and members who tracked nothing appear at 0%. The “Basis” toggle switches to tracked time. Without billability the tab shows tracked hours per member or group.
Timesheet
“Timesheet” shows one person, one week as a project grid (Mon–Sun) with daily totals — the classic weekly record per employee, independent of the shared period/filters.
Working time
The Working time tab shows, per member and day, the first start, last end, work time and breaks — the record for working-time rules, exportable as CSV, Excel or PDF. See the dedicated guide “Working-time report & export”.
Changelog
The Changelog lists every change and deletion of time entries in the period — who, when, what (old → new). See the guide “Change history & period lock”.
Why do (don’t) I see other members’ time in Reports?
Your role decides: “See time entries of others” set to No, Own groups or Everyone. Owners and admins always see everyone. Reports is exactly where that scope applies — your personal Time Tracker stays scoped to you. See “Roles & permissions”.
Does my period stay when I switch tabs?
Yes. The period and filters apply together to Overview, Detailed and Utilization; the Timesheet has its own controls. A reload starts again at the current period.