Working-time report & export
The working-time report shows, per member and day: first start, last end, work time and breaks — and exports it all as CSV, Excel or PDF. That is the record working-time rules ask for.
Step by step
- 01
Open the report
Reports → “Working time” tab. Pick the period (week or month) at the top as in the other reports; filtering is by members and groups — there is deliberately no project filter here.
- 02
Read the rows
Each row is one member-day: first start, last end, total work, breaks. With break capture off, time between entries counts as break time; with capture on, the report shows recorded breaks and unrecorded gaps (“untracked”) separately. The KPI strip on top sums the period. A day spent fully absent carries its reason as the label instead of the calculation, and an hourly absence sits next to the time worked (see “Recording absences”). The “Source” column says how the day’s entries came about — Timer, Manual, Import or Terminal including the device, such as “Terminal (Reception)”; older entries show “—”. It classifies; it proves nothing.
- 03
Mind the warnings
If a member’s entries overlap on a day, the report flags the row — the break derivation is then unreliable. The cleanest fix is the workspace setting “Prevent overlapping entries”.
- 04
Running and invalid entries
Whoever is clocked in right now shows with their start; instead of an end, a marker says the entry is still running. An entry marked invalid after a forgotten clock-out carries a marker of its own, “needs correcting”. Whoever may edit other people’s entries opens it from the marker and enters the right time — iXTime never suggests one.
- 05
Export
The Export control at the top right downloads the report for the selected period as CSV, Excel or PDF — per member and day, source included, ready for an inspection or your files.
Why do I only see my own rows?
The report follows the same visibility rules as all reports: without team or all-entries permission you see only yourself.
A member logged 8–17 in one entry — where is the break?
A single continuous entry has no gap, so the report shows 0 breaks. Either capture breaks (recommended) or split the day into morning/afternoon.
Does the report count running timers?
A running entry shows with its start and a marker that it is still running. Its hours enter the working time once it is stopped.