Help center
Guides for iXTime
Step by step through the key tasks — with real screenshots from the app. Pick a topic to get started.
In the web app
Getting started
Sign in, set up your workspace, get going.
- Getting started: set up your workspace Ready in minutes: sign in without a password, create your workspace and set up the basic structure. Then you can start tracking time right away.
- Install the app on your phone iXTime can sit on your home screen like an app — no app store, straight from the browser. After that it opens from its own icon, in its own window without browser bars.
Tracking time
With the timer or manually — cleanly under project and task.
Assignments – Structure
Build and adjust customers, projects and tasks.
Calendar
See and capture time entries in a week or day grid.
Team
Invite members, assign roles and organise groups.
Reports
Turn tracked time into reports — group, filter and export.
Rates & costs
Maintain hourly rates, read amounts, see cost and margin.
- Set up billable rates & amounts Billable rates turn tracked time into revenue: hours × rate. You set rates per customer, project, task or member — reports and exports then show amounts and billing totals instead of just hours.
- Cost rates & margin Internal cost rates show what tracked time costs you — regardless of whether customers are billed. Together with billable rates they yield the margin: fees minus costs, per customer, project or member.
Working time & records
Track breaks and absences, prove working time, trace changes and close periods.
- Tracking breaks With break capture enabled, one click interrupts work and starts a break — on desktop and phone alike. Breaks are never billable, never appear in project reports, and feed into the working-time report.
- Working-time report & export The working-time report shows, per member and day: first start, last end, work time and breaks — and exports it all as CSV, Excel or PDF. That is the record working-time rules ask for.
- Change history & period lock Every change to a time entry is logged — who, when, what (old → new). Members see corrections right on the entry and acknowledge them. And once a month is reviewed, one click locks it for the whole team.
- Recording absences Vacation, sickness and other absences are recorded where the work is recorded — by the day or by the hour, across a whole date range if you like. Afterwards the calendar shows them as a band, and the reports add the days taken up per reason.
Settings
Configure profile, workspace, hierarchy, visibility and billing.
- Personal settings The “Personal settings” tab is where you set your name and the language and date format iXTime uses. It is also where you leave a workspace if you need to.
- Workspace settings: general The “Workspace settings” tab is where you set the workspace name and how time tracking behaves by default. The tab is only visible to members with the “Manage settings” permission.
- Hierarchy levels & custom labels You decide how many levels your structure has (1 to 3), what they are called and whether they are required. You find these settings in the workspace settings under “Custom labels”.
- Time-entry visibility & roles By default every member sees only their own time. The workspace visibility setting and the roles control who may see others’ time and who may manage the workspace.
- Plan & billing The “Billing” tab shows your current plan and lets you change it. This tab is visible to Owners only.
- Import data (CSV) Bring existing data into iXTime via CSV: customers & projects, members or full time entries (e.g. from Clockify). The import wizard lives in the workspace settings and is reserved for Owners and Admins.