Time-entry visibility & roles
By default every member sees only their own time. The workspace visibility setting and the roles control who may see others’ time and who may manage the workspace.
Step by step
- 01
Own / Team / All
The “Member time-entry visibility” setting has three levels: Own (only your own), Team (yours plus members who share at least one group) and All (all members). The default is Own.
- 02
Applies to Reports, not your own tracker
Important: the setting only widens visibility in Reports. The personal Time Tracker and Calendar always show only your own entries.
- 03
Only widens, never narrows
The setting can only widen visibility relative to “Own”. Whatever visibility a role already grants is never reduced by it.
- 04
Three roles
Owner: full control including billing and workspace deletion (multiple Owners possible). Admin: all permissions, but no owner-exclusive actions. Member: the baseline — track, see and edit your own time and pick nodes.
- 05
Owner-exclusive
Payment and subscription, deleting or deactivating the workspace, assigning the Owner role and managing roles are reserved for Owners — even an Admin cannot perform them.
- 06
Who can change visibility?
Only Owners or members with the “Manage settings” permission can change the visibility setting.
I want a member to see all time in Reports — how?
Set the workspace visibility to “All” (it applies to all members without their own view permission), or grant the role the corresponding permission.
Does “All” let someone see my Time Tracker entries?
No. “All” only affects Reports. The personal Time Tracker and Calendar always stay scoped to you.